Others present: Brian Carpenter

A quorum was established and the meeting was called to order at 2:40 PM.

1. December 16, 2000 Minutes.
2. January 31, 2001 Minutes.
   Member Kallenberg noted that the date on the December 16 minutes needed to be revised from December 13 to December 13. Additionally, Janis Kessler asked for the spelling of her name to be corrected on the January 31 minutes. "I move we accept both sets of minutes as amended." (Misakian/Brown) The motion carried unanimously.

1. Acceptance of Member Applications for Submission to the State Board Brian Carpenter presented a list of prospective members who had completed their applications and were eligible for submittal to the State Board on April 1, to begin participation July 1, 2001. These members were: Bakersfield College, California State University Bakersfield, Kaweah Delta Health Care District, Porterville Public Library, San Joaquin Valley College, and VA Central California Health Care System. An additional member (West Hills College) was granted membership, provided they present a completed application to the Region by April 1, 2001. Member Faller moved that the Heartland Region accept the listed organizations with completed applications to the Heartland Region, and that the Region accept the listed organization with the incomplete application provided that it meets the State’s April 1 deadline. (Faller/Brown) This motion carried unanimously.
2. Acceptance of 2001/2002 Plan of Service The council asked the following changes take place in the Plan of Service:
   1. The Council should receive reimbursement to Regional Council or Board meetings as well. Second,
   2. Only the Administrator should be bonded, as the cost would be prohibitive to bond the entire Board.
3. Acceptance of 2001/2002 Budget
   The council asked for the following changes to the annual budget:
   1. An adjustment of the Information Referral costs should be made to ensure that Public Libraries receive an equitable service. "I move that the budget and plan of service be accepted with the changes recommended by the Board." (Collins/Connor) The motion carried unanimously.
      
4. Regional Network logo usage
   In December, the Council briefly explored the various options for use of the Network logo. "I move that the logo be used for standard business communications such as business cards, stationery, envelopes, newsletters and web pages, and authorization to use it for anything else would require Board approval. If members wish, they may use the logo on their websites at their websites, as long at the logo remains unchanged." (Kallenberg/VanderWerff) The motion carried unanimously. Member Brown mentioned that the Region must develop a mechanism to deliver the logo to its members.
   
5. Set Date of Annual Meeting
   "I move that the annual meeting be held the 1st week of March. The exact date and time will be at the chair’s discretion." (Misakian/Finney) The motion carried unanimously.
6. Ratification of Planning Group Membership Guidelines
   Brian Carpenter went over the membership guidelines as adopted by the planning group in 2000. “I move we ratify the membership guidelines as presented.” (Bernardo/Asher). The motion carried unanimously. Regarding the Membership Guidelines, member Brown said that checklists should be developed to assist in determining the membership availability. Member Kallenberg suggested that the chair form a Membership Committee to review future applications. Members Asher, Bernardo and Collins asked to serve on that Committee. It was suggested that one member from each type of library represent this committee.

1. Financial report
   Sharon B. was unable to attend the meeting. The financial report was distributed. Kay Anthony
   asked that any questions regarding the financial report be forwarded to Borbon.
2. Report of the Chair
   The chair mentioned that a Job Description for the Administrator is being developed by a subcommittee of the Board.

   The headquarters for the Heartland Region was announced. The Region is renting 2 rooms in the Maddux House near Tulare County Library in Visalia. The contract has yet to be signed.

3. Report from Staff
   Carpenter told the board he would be attending a meeting of the Regional Administrators in Oakland. He would report back to the Board at the April 3 meeting.
4. Report from the State Library
   Liz Gibson was unable to attend and would be available to the Region by phone, if her services were needed.

5. Report from SJVLS staff
   Member Kallenberg informed the council that the telecommunications training will be rescheduled April 9 in Fresno due to a network snafu that would no allow them to complete the training on n Mar. 6.

Secretary						Prepared By Brian Carpenter