Members Present: Kay Anthony (Chair), Anne Bernardo, Judy Brown, Paul Connor, John Kallenberg, Janis Kessler, Dennis VanderWerff

Members Absent: Jerry Asher

Staff Present: Jo Ellen Misakian

Others Present: Cathie Helmick, LoC Representative

Absent: Doug Berg, CPA.

The meeting was called to order at 2:35 P.M at which time it was determined that a quorum was present.

1. Financial Report: The financial report presented by Anthony in Berg’s absence. It was approved as presented. Misakian was directed to present a plan for operational expenses needed to be expended and/or set aside prior to the end of the fiscal year, until the 2002/2003 funding arrives. Berg’s retainer will be paid out of current budget. Anthony will ask legal counsel for the amount remaining in his retainer fee. The financial report was approved as presented (Bernardo/Connor).

2. Z39.50 Software: A motion was made, seconded, and passed (Kallenberg/VanderWerff) to request SJVLS staff to draft a policy and procedures document for providing the software to HRLN libraries needed to enhance participation in the network. The draft to be presented at the May board meeting.

3. InfoPeople Workshop: Misakian distributed a list of contractual workshops available. from InfoPeople. The cost of contracting for each of these workshops is $1200. The board discussed the best method of securing the services of InfoPeople. Misakian was asked to bring some options back to the next board meeting for discussion and possible action. workshops and discuss holding at least one or more in the Fresno/Visalia area. A budget amount of $5000 has been earmarked for InfoPeople workshops.

4. Training Opportunities: VanderWerff presented an idea for offering LTA distance education courses through Cerro Coso Community College in conjunction with HRLN. It will take until fall of 2003 to obtain the Chancellor’s approval, but in the meantime, classes could begin as early as fall of 2002. The classes could be retrospectively approved as part of the 18-unit program. The intent is to apply for an LSTA grant to help defray costs. Following discussion, VanderWerff moved the board agree in principal so that we can proceed with the ides, which will benefit all members, it was seconded by Kallenberg. Motion carried. VanderWerff will continue to work on this project.

5. Plan of Service: The Plan and Budget were presented to the board for discussion and approval. Numerous corrections were made. It was moved that we adopt the Plan of Service, with the changes, along with the Budget to be presented to the Council for approval (Kallenberg/VanderWerff).

   The Long-Range (3-year) Plan was presented and approved (Kallenberg/VanderWerff). Tyckoson will rework the figures for the sections contracted to SJVLS by Heartland. The deletion of all but $10,000 in the secretarial position, the full amount of benefits, dropping the executive director’s compensation to $30,000 , and eliminating the amount budgeted for software would bring the budget into compliance with the projected state shortfall of $53,459.This shortfall is not set in stone. The governor’s budget will probably not be finalized until August and only then will we know the funding amount.

1. Chair - Kay Anthony: None

2. Staff - Jo Ellen Misakian
   Misakian asked Bernardo and VanderWerff to report on LoC’s February state board meeting. Bernardo noted the extensive discussion on the ILL reimbursement and the fact that skewing more money into this fund will take more money from the regions’ allocation. VanderWerff complimented LoC board member: Susan Steinhauer for inviting Senator Dede Alpert to the meeting who offered suggestions on how to promote the work LoC is doing to legislators. She encouraged those listening to stay on task through these dark financial times, so that when it improves we will be able to move forward.

3. State Library: Cathie Helmick
   Helmick told of the emphasis on the transition, merging CLSA and LoC programs. She will be working with the CLSA system in addition to LoC. This has precipitate more travel as she now is the liaison for both the LoC regions and CLSA systems. The target date for the completion of the transition is 2005-2006 fiscal year. The transition issue needs to be addressed in the Plan of Service documents. As soon as the guidelines are developed the regions will be asked to prepare an addendum to their region’s document.

   Ira Bray is working on member and participating libraries roster for the website. He will send a list to each region for verification. This will provide an accurate, updated list.

   Amigos is now offering special pricing for Newsbank databases. Helmick asked that the questions, comments, and suggestions for making this a good service to members, be emailed to her.

4. SJVLS: Mary Ellen Tyckoson Tyckoson will be presenting her report at the Council meeting.

1. Orientation of new board members
2. Progress report on the LTA distance education project
3. Plan for continuing the region’s business during the time period between the end of fiscal year and arrival of new funds