Members Present: Anne Bernardo, Kay Anthony, Judy Brown, Paul Connor, Nancy Crossfield, Dennis VanderWerff, Hilda Wiens

Members Absent: Pamela Faller

Staff Present: Jo Ellen Misakian

Others Present: Diana Paque, LoC Director; Mary Ellen Tyckoson, SJVLS

The meeting was called to order by Anne Bernardo, President, at 2:30 P.M. at which time it was determined that a quorum was present.

The agenda was approved without objection (Crossfield/Connor)

Minutes were approved as printed/website (Connor/Brown)

Acceptance of the March 31, 2002 Financial Statement was approved (Anthony/Wiens).

1. Misakian presented to the Board a detailed analysis of the measures needed to provide operating expense money for the interim period between the end of the fiscal year and the next. This included funding for InFoPeople workshops, office rental, prepayment of some services, and staff salary. Discussion ensued about setting up a reserve fund for replacement of some equipment, specifically purchasing and upgrading the network servers. Discussion ensued regarding FirstSearch usage and expanded databases. Tyckoson was asked to bring a year to date FirstSearch usage report to the next meeting. A proposal to establish a reserve fund would be brought to the June meeting.

2. Z39.50 software: Misakian presented a quote from Follett and Sagebrush for Z39.50 software that would cover the cost of the software for 57 libraries. Anthony recommended we infuse the InFoPeople workshop account with the already budgeted amount of $5000 for the new fiscal year. This along with the prospect of setting aside a reserve will have an impact on the number of libraries receiving the software this year. Bernardo directed Misakian and Tyckoson to complete the survey including special library members and to determine whether eligible libraries would want Z39.50 software.

3. InFoPeople Workshops: Misakian reported the contracted InFoPeople Excel workshop is set for June 27 at the College of the Sequoias. Misakian expressed gratitude to Pam Faller, who made the arrangements for the use of the computer lab and is in communication with Linda Rodenspiel from InFoPeople. Attendee will be charged $8.00 for lunch. Tyckoson was asked to prepare a year to date IFP scholarship usage report.

   The Emergency Preparedness workshop, scheduled for May 15, hosted by the Fresno County Free Library is now accepting reservations.

4. New member applications: Bernardo entertained a motion to add an emergency item to the agenda for the approval of a just arrived application for membership from Lindsay School District, motion carried (Wiens/VanderWerff). The board then approved for membership:
   1. Lindsay Unified School District + Lindsay High School / School
   2. University Medical Center Library / Special

1. President/Chair / Anne Bernardo
   Bernardo reported on the Regional Contact's meeting in Sacramento. The meeting was a fertile ground for open discussion. Several concerns were expressed, but overriding all others was the concern for the loss of funding public libraries may take as we transition funding from CLSA to LoC. Paque noted that if the LoC was fully funded this issue would be resolved. LoC needs at least $50 million to provide just basic services. The federally funded LSTA could be a venue for additional funding. Presently, California is getting 10% of this $150 million fund.

   Crossfield stated the need for public awareness/marketing of LoC. Most private citizens have no idea of what LoC is and how it can benefit them. Misakian indicated her intention to participate in Fresno Reads, an annual fall event at Fashion Fair Mall. Crossfield would like to see us become more actively involved in public awareness activities. The Board agreed that this is important.

2. Staff / Jo Ellen Misakian
   Misakian offered congratulations to Diana Paque, who is on her way to USC to receive her doctorate. Other items in her report were explored throughout the meeting.

3. State Library / Diana Paque
   Paque announced the next state board meeting of the LoC will be on May 29 and 30, in Sacramento. Committee meetings will be held on May 29, 5th floor of LC2, State Library. The Board will hold its meeting on May 30 at the Sacramento Public Library.

   Packets will be mailed to the LoC Board next week. The May revise of the state budget will take place on May 14. We will discover at that time if the governor will make additional cuts to the LoC funding. The next Regional Contact meeting will be in mid July, possibly in Southern California

4. SJVLS / Mary Ellen Tyckoson
   Tyckoson reported the success of the OCLC training and the orientation workshops. Members are attending these events. She handed out her quarterly usage report on Training and Orientation, Reference and Referral, Delivery, and Telecommunications. This region has progressed further than some regions because of the large area already being served under one CSLA system. New library members were just folded into the mix.

   The virtual catalog is up and running with just a few adjustments left to be made. RSS will be available once again to everyone next week. The next move is to connect Bakersfield, which is presently not on the RSS system. SJVLS is getting close to offering a listserv to our members. The new server is making this a reality. Tyckoson will ask our Resource Sharing Committee to provide a report for our next meeting.

1. Wiens asked if the delivery van drivers were aware that schools are closing soon for eight weeks. Tyckoson directed us to the list of service areas where an asterisk is used to relay this message to drivers.

   VanderWerff announced the groundbreaking of a new library at Cerro Coso College. The two-story structure will be 40,000 square feet. Construction will begin in June 2002.

   Connor told of a name change for Valley Children's Hospital to Children's Hospital of Central California.

   Several members told of new email addresses and phone numbers. This will be corrected on the Board list.

1. Review April 9 and May 7 financial statements

2. Reserving funds for future equipment updates, Z39.50 software, InFoPeople, and FirstSearch

3. Resource Sharing / Lending Policies: report from Resource Sharing Committee. Louise Colvert, Chair.

4. HRLN Board retreat