Members Present: Anne Bernardo (Chair), Kay Anthony, Judy Brown, Paul Connor, Nancy Crossfield, Dennis VanderWerff

Members Absent: Pam Faller, Hilda Wiens

Staff Present: Jo Ellen Misakian

Others Present: Doug Berg, CPA

The meeting was called to order at 2:35 P.M at which time it was determined that a quorum was present.

1. Report from the Chair. Anne Bernardo and Dennis VanderWerff reported on the Library of California meeting in Sacramento on May 29-30. 2002. The 75% reduction in the LoC budget, from 1.3 million to 990,000, will have a major negative impact on all regional networks. Regions are urged to be creative and to consider alternative methods necessary to keep the LoC concept alive. The focus on the transition of CSLA systems into the LoC has been scaled back as Regions struggle to maintain an adequate level of service. The money allocated to the LoC will be equally divided among the seven regions, which grants to HRLN, $107,000 for the fiscal year 2002/03. It is especially grim to note that the new amount allocated to the LoC becomes the baseline for future funding. Board retreat discussion was tabled until the July meeting.

2. Staff Report. Jo Ellen Misakian distributed the flyer for the InFoPeople workshop, which will be held on June 27 at the College of the Sequoias. Board member, Pam Faller has been instrumental in setting this up with COS and InFoPeople. Board members were encouraged to promote the workshop to their member libraries.

3. State Library Report No report as Cathie Helmick has taken a year's leave of absence.

4. SJVLS Report. Mary Ellen Tyckoson shared that the HRLN listserv is now up and running. It is a private list in that subscribers must know about it to enroll. Directions for subscribing will soon be posted on the website. The resource committee is drafting guidelines for interlibrary loan policies and procedures. Louise Colbert is chair of this committee and will bring the document to the Board for approval as soon as it is completed.

1. 2001/2002 Budget. A lengthy discussion was held to finalize spending for the fiscal year ending June 30. Berg explained the difference between encumbrances and reserves and recommended we set up a deposit account which will allow the region to prepay for items necessary to continue operations until the new monies arrive from the state. The Board elected to make prepayments in some areas to reduce the amount needed for the 2002/2003 budget.

2. Tyckoson submitted a preliminary contingency service proposal from SJVLS. It reflects a modified level of service but will allow HRLN to maintain support to current members and allows for a small measure of growth. Tyckoson will be presenting the proposal to the SJVLS Board for review at their next meeting. This will be discussed further at the July HRLN board meeting.

3. A motion to made to adopt the 2001/02 revised budget with the expenditures as proposed of $69, 075 and direct the executive director to make those payments as of June 30, 2002 to reduce the 2001/02 fund to zero. This includes $38,772 for administration and a prepayment to SJVLS of the remainder to be applied to the 2002/03 contract. It was seconded and passed (VanderWerff/Crossfield).

1. Crossfield indicated she would not be able to the August board meeting and asked the Board to consider canceling the August meeting. Several members indicated they would not be able to attend as well. This will be decided at the July meeting.

1. 2001/2002 Budget Review
2. 2002/2003 Budget
3. SJVLS Contract
4. Heartland Specialty Workshops
5. Board Retreat
6. August meeting